Filing 档案管理

    Key Sentences（重点句子）
    823．Did you look up those files I requested?
    我要的那些档案资料都找到了吗？
    824．I couldn't find any information on that company, even though I checked all the cross-references.
    尽管我查了全部的对照表，仍未找到有关那个公司的资料。
    825．I'm almost sure that information was filed.
    我几乎可以肯定，那份资料已经存档。
    826．Would you like me to check again under a different heading?
    让我在别的标题下再查一查，好吗？
    827．Maybe that's why I couldn't find it.
    也许这就是我为什么找不着的原因了。
    828．All the information on the Brown correspondence¹ is filed under‘B’.
    所有布朗往来信件的资料都归在‘B’字母下。
    829．Do you still remember how our filing system work?
    你还记得我们的归档系统是如何运作的吗？
    830．All files are arranged alphabetically².
    所有档案是按字母顺序排列的。
    831．And out outgoing and incoming correspondence is kept in the file.
    发出和收到的信函都存在那个档案里了832．I'm going to clean out all the old files by tomorrow.
    我准备明天把所有的档案都清理一下。
    833．Would you like to look through any of them before I throw them away?
    我把它们处理掉之前，你还要仔细地检查一遍吗？
    834．Fetch me those Brown files right now.
    马上帮我查一下布朗名下的档案袋。
    835．I've got the list here.
    我已经把单子都整理出来了。
    836．You said we would have to issue a list of instructions to all the staff on filing routine.
    你说我们得向全体职工下达一份立卷须知。
    837．We might head the page‘notice’and the center the title ‘filing instructions. ’
    我们可以‘通知’二字为抬头，再把标题‘立卷须知’写在中间。
    838． It can be dated at the end and signed by the Managing Director.
    把日期放在末尾，由总经理签字。
    839．The first point I have is about sorting into chronological³ order.
    第一点是按年月日顺序排列。
    840． It's about removing paper clips⁴ and pins.
    第二点是要去掉回形针和大头针。
    841．The third is about punching papers evenly so that they liesquarely in the folder⁵.
    第三点是文件打孔要一致，以便使文件在文件夹里平整。
    842．For number four I've writte ‘Be consistent’.
    第四点我写的是‘前后要一致’。
    843．‘One customer----one file is the rule.
    ‘一户一卷’是立卷的规定。
    844． I've a few more points about  the use of cross-reference slips and out cards and when to transfer old material so that the files don't become over crowded.
    还有几点，是有关使用相互参照条和借出卡的问题以及何时转移旧资料以免卷中文件过多的问题。
    845．Don't forget to include a note on locking the filing cabinets at the end of the day.
    记住下班前一定要把档案柜锁好。
    Dialogue A(Mr. Steven is asking his secretary Miss Wang for the files he requested. )(A: Mr. Steven; B: Miss Wang)A: Miss Wang, did you look up those files I requested?
    B: I'm sorry, Mr. Steven. I couldn't find any information on that company, even though I checked all the cross-references. I don't think it's there.
    A: I'm almost sure that information was filed.
    B: Would you like me to check again under a different heading?
    A: Yes, in fact I believe I asked you to put it in Mr. Brown's file.
    B: Maybe that's  why I couldn't find it. All the information on the Brown correspondence is filed under‘B’.
    A: Do you still remember how our filing system work?
    B: Yes, I do. All files are arranged alphabetically.
    A: That's right.
    B: And outgoing and incoming correspondence is kept in the file, reports and business documents in this one. And customer's information is in that one.
    A: Great.
    B: By the way, I'm  going to clean out all the old files by tomorrow. Would you like to look through any of them before I throw them away?
    A: Of course. But first of all. Fetch me those Brown files right now.
    B: Yes, Mr. StevenDialogue B(Mr. Brown, the sales manager of Modem⁶ Office Limited, and his secretary Miss Yao are working on the filing instructions)(A: Miss Yao;  B: Mr Brown)A: I've  got  the  list  here, Mr  Brown.
    B: What list?
    A: The list of pointd about filing… You said we should discuss it this morning.
    B: Oh, yes. I remember. I was so cross yesterday when I discovered that Mary was keeping two separate files for the same customer.
    A: Yes, you said we would have to issue a list of instructions to all the staff on filing routine.
    B: Right! Well, what have you written down?
    A: I thought we might head the page notice and then center the title‘filing instructions.
    B: Yes, that's all right, and then it can be dated  at  the  end  and siged by the Managing Director.
    A: Yes.
    B: Then what's the first point?
    A: The first point I have is about sorting into chronological order.
    B: Good, what's the next point?
    A: It's about removing paper clipw and pins.
    B: OK. The third one?
    A: The third is about punching papers evenly so that they lie squarely in the folder.
    B: That's fine. What's the next?
    A: For number four I've written‘Be Consistent’.
    B: Yes, that's essential. One customer----one file is the rule.
    A: Right. Anything else?
    B: Yes. I've a few more points about the use of cross-reference slips and out cards and when to transfer old material so that the files don't become over crowded. Well, I think you can finish those on  your  own.
    A: Very well, Mr. Brown.
    B: And don't forget to include a note on locking the filing cabinets at the end of the day.
    A: No, I won't forget.

1 correspondence   

n.信件，通信（联系）符合，一致，相似

参考例句：

• He showed me all the correspondence relating to the matter.他把与这件事有关的全部信件都给我看了。
• What she has just said isn't in correspondence with the views of the majority.她刚才所说的同大多数人所持的观点不一致。

2 alphabetically   

adv.照字母顺序排列地

参考例句：

• I've arranged the books alphabetically so don't muddle them up. 我已按字母顺序把这些书整理了，千万不要再弄乱。 来自《简明英汉词典》
• They are all filed alphabetically under author. 这些都是按照作者姓名的字母顺序归档的。 来自辞典例句

3 chronological   

adj.按年月顺序排列的，年代学的

参考例句：

• The paintings are exhibited in chronological sequence.这些画是按创作的时间顺序展出的。
• Give me the dates in chronological order.把日期按年月顺序给我。

4 clips   

n.剪（ clip的名词复数 ）；剪短；剪报；（塑料或金属的） 夹子v.用别针别在某物上，用夹子夹在某物上（ clip的第三人称单数 ）；剪掉；缩短；给…剪毛（或发）

参考例句：

• toe clips on a bicycle 自行车上的踏脚夹套
• Use the crocodile clips to attach the cables to the battery. 用鳄鱼嘴夹把电缆接到蓄电池上。

5 folder   

n.纸夹，文件夹

参考例句：

• Peter returned the plan and charts to their folder.彼得把这份计划和表格放回文件夹中。
• He draws the document from its folder.他把文件从硬纸夹里抽出来。

6 modem   

n.调制解调器

参考例句：

• Does your computer have a modem?你的电脑有调制解调器吗？
• Provides a connection to your computer via a modem.通过调制解调器连接到计算机上。