7 Can’t-Miss Ways to Defeat the Procrastination Habit

 7 Can’t-Miss Ways to Defeat the Procrastination¹ Habit

Note: This is a guest post by Arjun Muralidharan from The Productive Student.

I have the classic problem of ‘thinking about being productive, but not putting it into action’.

That’s what’s troubling Life Optimizer² reader Kashmira. The deeply ingrained problem here is procrastination, or the behavior of deferring⁴ tasks to a later time.

43 Folders⁵ Deferring tasks is all right when done the right way. You can defer³ a task if you’ve decided⁶ when to defer it to. The number one reason for procrastinating⁷ seems to be anxiety, and fighting that can be a daunting⁸ challenge.

Here are 7 habits to implement⁹ to counter the procrastination habit.

   1. Process without exception: As things come into your life, we collect them and at some point make decisions about what to do with them. Here’s the problem: Often the decision itself is put off to be made at a later time. The Solution: Make it a habit to process your inbox or pending¹⁰ items completely. In GTD, this would be processing your in-basket until it is empty. Ingrain in yourself a feeling of uneasiness when you see an inbox that isn’t empty. Even if you decide to do something later, decide. Don’t defer the decision.

   2. Love thy calendar: Many task-management systems such as GTD depend strongly upon to-do lists of actions that need to get done “as soon as possible”. Here’s the problem: If you need to decide on the spot whether to surf blogs or finish that Excel spreadsheet, the decision will probably go the wrong direction. The solution: Take your tasks for the next day, or week (I plan on a 3-day-in-advance basis) and put them in your calendar right away, setting aside the time to do them.This is a long-term solution, as you will learn how much time you really need for tasks (they totally didn’t match up for me in the beginning) and where your time gets spent. Quick Tip: Start collecting tasks you like to do - right now you’re reading a blog post, so collect that - “reading blogs”. Then set aside some time to do these as well.

   3. Reward yourself: Sprouting¹¹ from the previous habit, you should not only budget work into your calendar, but fun as well. Balance these out, and you’ll get a good overview¹² of how you’re work-life-balance is going once you’ve entered them side-by-side. Here’s the problem: Time is limited, and we usually go straying off, losing our perception of time. The solution: Get a timer. When I began using a timer, it changed everything. I recommend a physical egg timer, but a software one may do as well, depending on what you do all day. You learn an incredbile amount of things about how time passes, how much time something requires and you’ll be surprised at how long (or short!) those “15 minutes of coffee break” actually are.

   4. Clarifiy outcomes crystal-clearly: One thing people often do wrong when defining projects or setting goals is the clarification of outcomes. Projects should be defined as the best possible outcome for that project, and so a moment of thinking on your part is required. Here’s the problem: People often clarify outcomes, but not clearly enough. The solution: Use S.M.A.R.T. goals. Goals should be Specific, Measurable, Attainable¹³, Realistic and Timely. I don’t use many of these concepts, as they seem more of a hype, but this one makes a lot of sense to me and keeps me on track when defining outcomes. I often miss out on measurability or timeliness. How about you?

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   5. Stay motivated: Unless you’re motivated to do something, you won’t. Rational people think about what utility an action brings to them. If you decide to watch LOST, the utility might be 42 minutes of thrilling entertainment. The problem: In the context of work and tasks, we often don’t see the utility of doing them. The solution: Just like clearly defining goals, we can clearly define our long-term goals, which will explain anything we’re doing today. If I have to write a term paper, my long-term utility of doing it well is a good career and an 8-figure income (ha). Create incentives¹⁴ for yourself by picturing these long-term effects. Quick tip: Visualize¹⁵! Putting these goals visually often helps to give yourself a motivational boost. Here’s the deal: Next weekend, find some paper, some magazines, and write, cut and paste together a motivational mission statement for one of your life goals.

   6. Eliminate the unnecessary: Often people suffer from anxiety because of too many tasks and areas of responsibility in their lives. Here’s the problem: We often don’t know what to eliminate, or we just can’t get rid of it. The solution: Rethink your life. While this may be asking a lot, sit back and think - do you really have to be president of the debating club? What’s it’s utility? If so, where else can you cut back?I think everyone should have around 5 areas of responsibility in life - family, friends, work and two things that make you really unique. For me, it’s my political activity and music. Blogging is about to become one (that depends on you, reader!), so I’ll need to rethink where I position music or political activity.

   7. Have a super-simple system: I’ve experimented with a slew¹⁶ of tools to help me implement efficient task management, and finally ended up with a select few that I’ve been using for weeks now. Here’s the problem: I’m sure you’ve found yourself endlessly fiddling¹⁷ around with tools and blog ideas (just like this one) without ever settling for one system. The solution: It took me a year to find my system. A year. Finally, I settled for the most simple system: a moleskine notebook for jotting¹⁸ down anything (and I don’t hack¹⁹ it, organize it or do anything to it - just collect free form) and text files on my computer. I also have a simple A-Z filing system physically²⁰ as well as on my computer. I didn’t use third-party software to file my stuff or organize tasks.Gradually, I saw what my system was missing, if at all. I needed some basic sorting features for contexts, which took me to using TaskPaper. I then had a system that Things seems to encompass²¹ beautifully, which I use today, and probably won’t leave anytime soon. Its killer²² feature: A quick-entry box system-wide and support for David Allen’s areas of responsibility concept.

      Rethinking your system is always a sign of progress, but never forget to ask yourself: Why am I changing? Why exactly is my current solution not working? Then learn to settle.

Those are just a few points where you can start remedying your procrastination habit. There’s a slew of problems that can cause task deferral²³, and I hope to have addressed a few here. Happy tasking!

1 procrastination   

n.拖延，耽搁

参考例句：

• Procrastination is the father of failure. 因循是失败的根源。
• Procrastination is the thief of time. 拖延就是浪费时间。

2 optimizer   

[计] 优化程序；[化] 最优控制，最优控制器

参考例句：

• The optimizer transparently rewrites the request to use the materialized view. 物化视图作为复制品，提供了数据的本地访问。 来自互联网
• Bitmap indexes are integrated with the Oracle optimizer and execution engine. 位图索引是集成在Oracle的优化器和运行执行引擎中的。 来自互联网

3 defer   

vt.推迟，拖延；vi.(to)遵从，听从，服从

参考例句：

• We wish to defer our decision until next week.我们希望推迟到下星期再作出决定。
• We will defer to whatever the committee decides.我们遵从委员会作出的任何决定。

4 deferring   

v.拖延，延缓，推迟( defer的现在分词 )；服从某人的意愿，遵从

参考例句：

• Recently, the Supreme Court has focused on an additional reason for deferring to administrative agencies. 最近，最高法院强调了尊重行政机构的另一种理由。 来自英汉非文学 - 环境法 - 环境法
• Think of it as deferring part of the compiler's job to runtime. 可以认为这是将编译器的部分工作延迟到了运行时。 来自互联网

5 folders   

n.文件夹( folder的名词复数 )；纸夹；（某些计算机系统中的）文件夹；页面叠

参考例句：

• Encrypt and compress individual files and folders. The program is compact, efficient and user friendly. 加密和压缩的个人档案和folders.the计划是紧凑，高效和用户友好。 来自互联网
• By insertion of photocopies,all folders can be maintained complete with little extra effort. 插入它的复制本，不费多大力量就能使所有文件夹保持完整。 来自辞典例句

6 decided   

adj.决定了的，坚决的；明显的，明确的

参考例句：

• This gave them a decided advantage over their opponents.这使他们比对手具有明显的优势。
• There is a decided difference between British and Chinese way of greeting.英国人和中国人打招呼的方式有很明显的区别。

7 procrastinating   

拖延，耽搁( procrastinate的现在分词 )； 拖拉

参考例句：

• Begin while others are procrastinating. Save while others are wasting. 当别人拖延时你开始。当别人浪费时你节约。
• Before adjourning, councillors must stop procrastinating and revisit this controversial issue. 在休会之前，参议员必须停止拖延，重新讨论这个引起争议的问题。

8 daunting   

adj.使人畏缩的

参考例句：

• They were faced with the daunting task of restoring the house.他们面临着修复房子的艰巨任务。
• Starting a new job can be a daunting prospect.开始一项新工作有时会让人望而却步。

9 implement   

n.(pl.)工具，器具；vt.实行，实施，执行

参考例句：

• Don't undertake a project unless you can implement it.不要承担一项计划，除非你能完成这项计划。
• The best implement for digging a garden is a spade.在花园里挖土的最好工具是铁锹。

10 pending   

prep.直到，等待…期间；adj.待定的；迫近的

参考例句：

• The lawsuit is still pending in the state court.这案子仍在州法庭等待定夺。
• He knew my examination was pending.他知道我就要考试了。

11 sprouting   

v.发芽( sprout的现在分词 )；抽芽；出现；（使）涌现出

参考例句：

• new leaves sprouting from the trees 树上长出的新叶
• They were putting fresh earth around sprouting potato stalks. 他们在往绽出新芽的土豆秧周围培新土。 来自名作英译部分

12 overview   

n.概观，概述

参考例句：

• The opening chapter gives a brief historical overview of transport.第一章是运输史的简要回顾。
• The seminar aims to provide an overview on new media publishing.研讨会旨在综览新兴的媒体出版。

13 attainable   

a.可达到的，可获得的

参考例句：

• They set the limits of performance attainable. 它们确定着可达到的运行限度。
• If objectives are to be meaningful to people, they must be clear, attainable, actionable, and verifiable. 如果目标对人们是具有意义的，则目标必须是清晰的，能达到的，可以行动的，以及可供检验的。

14 incentives   

激励某人做某事的事物( incentive的名词复数 )； 刺激； 诱因； 动机

参考例句：

• tax incentives to encourage savings 鼓励储蓄的税收措施
• Furthermore, subsidies provide incentives only for investments in equipment. 更有甚者，提供津贴仅是为鼓励增添设备的投资。 来自英汉非文学 - 环境法 - 环境法

15 visualize   

vt.使看得见，使具体化，想象，设想

参考例句：

• I remember meeting the man before but I can't visualize him.我记得以前见过那个人，但他的样子我想不起来了。
• She couldn't visualize flying through space.她无法想像在太空中飞行的景象。

16 slew   

v.（使）旋转；n.大量，许多

参考例句：

• He slewed the car against the side of the building.他的车滑到了大楼的一侧，抵住了。
• They dealt with a slew of other issues.他们处理了大量的其他问题。

17 fiddling   

微小的

参考例句：

• He was fiddling with his keys while he talked to me. 和我谈话时他不停地摆弄钥匙。
• All you're going to see is a lot of fiddling around. 你今天要看到的只是大量的胡摆乱弄。 来自英汉文学 - 廊桥遗梦

18 jotting   

n.简短的笔记，略记v.匆忙记下( jot的现在分词 )；草草记下，匆匆记下

参考例句：

• All the time I was talking he was jotting down. 每次我在讲话时，他就会记录下来。 来自互联网
• The student considers jotting down the number of the businessman's American Express card. 这论理学生打算快迅速地记录下来下这位商贾的美国运通卡的金额。 来自互联网

19 hack   

n.劈，砍，出租马车；v.劈，砍，干咳

参考例句：

• He made a hack at the log.他朝圆木上砍了一下。
• Early settlers had to hack out a clearing in the forest where they could grow crops.早期移民不得不在森林里劈出空地种庄稼。

20 physically   

adj.物质上，体格上，身体上，按自然规律

参考例句：

• He was out of sorts physically,as well as disordered mentally.他浑身不舒服，心绪也很乱。
• Every time I think about it I feel physically sick.一想起那件事我就感到极恶心。

21 encompass   

vt.围绕，包围；包含，包括；完成

参考例句：

• The course will encompass physics,chemistry and biology.课程将包括物理、化学和生物学。
• The project will encompass rural and underdeveloped areas in China.这项工程将覆盖中国的农村和不发达地区。

22 killer   

n.杀人者，杀人犯，杀手，屠杀者

参考例句：

• Heart attacks have become Britain's No.1 killer disease.心脏病已成为英国的头号致命疾病。
• The bulk of the evidence points to him as her killer.大量证据证明是他杀死她的。

23 deferral   

n.延期，缓役

参考例句：

• It also calls for the deferral of a share of bonuses. 协议还要求一部分奖金延期发放。 来自互联网
• Even implementing the interest-deferral scheme for homeowners has proved inconveniently tricky. 甚至是对房主实行的推迟利息的方案，结果证明也是极不方便的。 来自互联网