商业书信的十点注意事项

    1．切忌主客不分或模糊。例子： Deciding to rescind¹ the earlier estimate， our report was updated to include $40，000 for new equipment．” 应改为 Deciding to rescind our earlier estimate， we have updated our report to include $40，000 for new equipment． （We决定呀， 不是report．）2．句子不要凌碎。例子： He decided² not to audit³ the last ten contracts． Because of our previous objections about compliance⁴． 应该连在一起．3．结构对称，令人容易理解。例子： The owner questioned the occupant's lease intentions and the fact that the contract had been altered with ink markings． 应改为： The owner questioned the occupant's lease intentions and ink alterations⁵ of the contract．4．单众数不要搞乱，不然会好刺眼，看不舒服。例如： An authorized⁶ person must show that they have security clearance⁷．5．动词主词要呼应。想想这两个分别： 1．This is one of the public－relations functions that is underbudgeted． 2． This is one of the public－relations functions， which are underbudgeted．6．时态和语气不要转变太多。看商务英语已经是苦事，不要浪费人家的精力啊。
    7．标点要准确。例如： He did not make repairs， however， he continued to monitor the equipment． 改为： He did not make repairs； however， he continued to monitor the equipment．8．选词正确。像affect和effect，operative和operational等等就要弄清楚才好用啦。
    9．拼字正确。有电脑拼字检查功能后，就更加不能偷懒。
    10．大小写要注意．非必要不要整个字都是大写，除非要骂人。例如： MUST change to OS immediately． 外国人就觉得不礼貌和喝令人一样。要强调的话，用底线，斜字，粗体就可以了。

1 rescind   

v.废除，取消

参考例句：

• They accepted his advice and rescinded the original plan.他们听从了他的劝告，撤销了原计划。
• Trade Union leaders have demanded the government rescind the price rise.工会领导已经要求政府阻止价格上涨。

2 decided   

adj.决定了的，坚决的；明显的，明确的

参考例句：

• This gave them a decided advantage over their opponents.这使他们比对手具有明显的优势。
• There is a decided difference between British and Chinese way of greeting.英国人和中国人打招呼的方式有很明显的区别。

3 audit   

v.审计；查帐；核对；旁听

参考例句：

• Each year they audit our accounts and certify them as being true and fair.他们每年对我们进行账务审核，以确保其真实无误。
• As usual,the yearly audit will take place in December.跟往常一样，年度审计将在十二月份进行。

4 compliance   

n.顺从；服从；附和；屈从

参考例句：

• I was surprised by his compliance with these terms.我对他竟然依从了这些条件而感到吃惊。
• She gave up the idea in compliance with his desire.她顺从他的愿望而放弃自己的主意。

5 alterations   

n.改动( alteration的名词复数 )；更改；变化；改变

参考例句：

• Any alterations should be written in neatly to the left side. 改动部分应书写清晰，插在正文的左侧。 来自《简明英汉词典》
• Gene mutations are alterations in the DNA code. 基因突变是指DNA 密码的改变。 来自《简明英汉词典》

6 authorized   

a.委任的，许可的

参考例句：

• An administrative order is valid if authorized by a statute.如果一个行政命令得到一个法规的认可那么这个命令就是有效的。

7 clearance   

n.净空；许可(证)；清算；清除，清理

参考例句：

• There was a clearance of only ten centimetres between the two walls.两堵墙之间只有十厘米的空隙。
• The ship sailed as soon as it got clearance. 那艘船一办好离港手续立刻启航了。