商务MEMO写作技巧与例文

 　　Example

　　Memo¹

　　From: Management

　　To: Northwest Area Sales Staff

　　RE: New Monthly Reporting System

　　We’d like to quickly go over some of the changes in the new monthly sales reporting system that we discussed at Monday’s special meeting. First of all, we‘d once again like to stress that this new system will save you a lot of time when reporting future sales. We understand that you have concerns about the amount of time that will be initially² required for inputting³ your client data. Despite this initial effort, we are confident that you will all soon enjoy the benefits of this new system.

　　Here is a look at the procedure you will need to follow to complete your area‘s client list:

　　?Log on to the company web site at http://www.xxx.com

　　?Enter your user ID and password. These will be issued next week.

　　?Once you have logged on, click on "New Client".

　　?Enter the appropriate client information.

　　?Repeat steps 3 and 4 until you have entered all of your clients.

　　?Once this information has been entered, select "Place Order".

　　?Choose the client from the drop down list "Clients".

　　?Choose the products from the drop down list "Products".

　　?Choose the shipping⁴ specifications⁵ from the drop down list "Shipping".

　　?Click on the "Process Order" button.

　　As you can see, once you have entered the appropriate client information, processing orders will require NO paperwork on your part.

　　Thank you all for your help in putting this new system into place.

　　Best regards,

　　Management

　　Important Points to Remember

　　Use the following structure to begin a memo:

　　MEMO

　　From: (person or group sending the memo)

　　To: (person or group to whom the memo is addressed)

　　RE: (the subject of the memo, this should be in bold)

　　The term "memorandum⁶" can be used instead of "memo".

　　?A memo is generally is not as formal as a written letter. However, it is certainly not as informal as a personal letter.

　　?The tone of a memo is generally friendly as it is a communication between colleagues.

　　?Keep the memo concise⁷ and to the point.

　　?If necessary, introduce the reason for the memo with a short paragraph.

　　?Use bullet points to explain the most important steps in a process.

　　?Use a short thank you to finish the memo. This need not be as formal as in a written letter.

1 memo   

n.照会，备忘录；便笺；通知书；规章

参考例句：

• Do you want me to send the memo out?您要我把这份备忘录分发出去吗？
• Can you type a memo for me?您能帮我打一份备忘录吗？

2 initially   

adv.最初，开始

参考例句：

• The ban was initially opposed by the US.这一禁令首先遭到美国的反对。
• Feathers initially developed from insect scales.羽毛最初由昆虫的翅瓣演化而来。

3 inputting   

v.把…输入电脑( input的现在分词 )

参考例句：

• Micro-motor drive, open the door by inputting the password. 微电机驱动，输入密码，箱门开启。 来自互联网
• In charge of matching and inputting invoice in SAP system. 负责在SAP系统内匹配及输入发票信息。 来自互联网

4 shipping   

n.船运（发货，运输，乘船）

参考例句：

• We struck a bargain with an American shipping firm.我们和一家美国船运公司谈成了一笔生意。
• There's a shipping charge of ￡5 added to the price.价格之外另加五英镑运输费。

5 specifications   

n.规格；载明；详述；（产品等的）说明书；说明书( specification的名词复数 )；详细的计划书；载明；详述

参考例句：

• Our work must answer the specifications laid down. 我们的工作应符合所定的规范。 来自《简明英汉词典》
• This sketch does not conform with the specifications. 图文不符。 来自《现代汉英综合大词典》

6 memorandum   

n.备忘录，便笺

参考例句：

• The memorandum was dated 23 August,2008.备忘录上注明的日期是2008年8月23日。
• The Secretary notes down the date of the meeting in her memorandum book.秘书把会议日期都写在记事本上。

7 concise   

adj.简洁的，简明的

参考例句：

• The explanation in this dictionary is concise and to the point.这部词典里的释义简明扼要。
• I gave a concise answer about this.我对于此事给了一个简要的答复。