E-mail
电子邮件
E-mail, the short form for electronic mail, is one of the popularly used functions in Internet. It is the modernest communication service which can send a message to any person in the world who has an email address within a short time (i.e. from a few seconds to a few minutes).
E-mail message can be same as a letter or can include sound and pictures as well. It has more contents and carries more information than a letter does.
Everyone who enters the Internet will have an email address. The typical form of the address is: abc @ xyz. The letters before @ represent the user's codes and the letters after @ represent the name of the service device which provide the user with service, E-mail has the following long points:
(1) It can be communicated as fast as international phone call and fax.
(2) It is cheaper than an international phone call and fax.
(3) The message can be sent easily.
(4) It is a 24-hour service and the message can be received unattended.
The following points are important when using E-mail for business communication:
1. to be brief, clear and to the point
2. to provide major subject so that the recipient can understand your intention
3. to ask questions directly
4. to provide information completely
5. to use the words that should be correct, polite, simple, common and to avoid mistakes of grammar, punctuation marks and spelling etc.
The whole message should have no any mistakes. The concrete content depends on the needs of business and the level of foreign languages. Below is the example of getting contact with a foreign company to sell the products:
Example:
Send an E-mail to Singapore Oil Equipment Supply Company for selling drill bits by using the program of IE, the E-mail box address is: [email protected]. The E-mail message can be written as follows:
Dear Sir:
We can provide you our exclusive products 8-1/2" ROCK drill bits at US $800 per set, which can be 20% less for an order of more 100 sets. The drill bit consists of 3 components: bit body, bearing and cone.
Your earliest reply will be highly appreciated.
Yours sincerely,
Emily·Zhu
Manager, Sales Department
Compose [(Directories)|(Egreetings)]
Insert Address Attachments Add Stationery
To: [email protected]
Subject: Sell Drill Bits
Cc: ____ Bcc: ____
[√] Save Outgoing Message
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Dear Sir,
We can provide you our exclusive product 8-1/2" ROCK drill bits at US $800 per set, which can be 20% less for an order of more 100 sets. The drill bit consists of 3 components: bit body, bearing and cone.
Your earliest reply will be highly appreciated.
Yours sincerely,
Emily Zhu
Manager, Sales Department
Compose Addresses Folders Options
When you type "Sell Drill Bits" in the (Subject) box, it means the subject of your E-mail is selling drill bits. Your message is being sent out simply by click the (send) button. (if the recipient is interested in your E-mail he will read the message and reply you.)
Exercises
1. Translate the following letter into English and then convert it into a telex message:
××公司：
第×号合同项下有关×货的第×、×、×号三份信用证已收到，来证中一些内容与合同有关规定不符：①合同规定按净价成交，并无佣金及折扣，而第×号信用证内却列有佣金5%；②合同规定以即期信用证付款，而上述三份来证全为远期。我公司于×月×日特函通知改证，而你公司迄今未予办理。由于你公司不遵守合同规定又不按照我公司要求修改信用证，致使我公司无法履行装运。
目前×货订单踊跃，供应十分紧张，且各品种现行价格已超过原合同价格很多，除非你公司同意按下列现行价格订购，并立即按下列现行价格及合同规定之价格条件及付款条件修改上述信用证，同时将各证最迟装运期及有效期分别展至3月30日和4月15日，否则我公司不能装运。后果由你公司负责。
各品种现行价格如下：（略）
××进出口公司
2. Translate the following telex messages into Chinese:
(1) YOURS 26 OFFER SUBJECT REPLY IMMEDIATELY COMMODITY C514 200 M/TONS RMB ￥1950 CIF ROTTERDAM IRREVOCABLE SIGHT LC PROMPT SHIPMENT.
(2) YC2 COMMODITY C514 QUANTITY INCREASED TO 300 M/TONS N KEPT OPEN TILL 15/7 PLS NEGOTIATE N REPLY SOONEST IF POSSIBLE.
(3) INTRSTD 20MT OLIVEOIL PROMPT SHIPT PLS QUOTE.
(4) V SAW UR AD IN CHINA DAILY. PLS SEND CATALOG PRICE LIST TOYS MECHANICAL ELECTRONIC N BST TERMS CNDTNS. OR REF BANK OF ENGLAND LDN. OR NAME N ADD. AWAIT IMM REPLY. RGS.
(5) RE: COTTON BATH TOWELS
PLS RFR TO OUR ORDR NO.10112 PLCD WIZ U THRU US BY OUR CLIENTS, M/S ISSARDAS CO LTD OF LAGOS, AS ACPTD UNDR UR S/C NO.854031. FYI ZS ORDR WZ CNFMD AT RMB 40.40 PR DZ CFR LAGOS. BUT V RGRT OUR BNKRS R NOT PRPRD TO OPN L/C UNLESS GDS R INSURD IN CHINA, OR COVRD IN LND THRU PEOPLE'S INS CO FR CIF VL PLUS 50%. THE PT IN EXCESS OF 110%, CIF VL PLUS 10%, IS TO CVR IMP DUTY RISK N PREMIUM IS TOB CHARGD EXTRA ON UR INV, V HV APPLIED OUR BNKRS FR ESTBLSHMT OF L/C IYF BY FAX FR RMB 40,400.00 PLUS INS PREMIUM, WCH REMNS VALID TIL APR 30,1993.
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