信函和备忘录是商界广泛采用的形式

 　　The overall appearance of a letter, memo¹, or report affects, to a considerable extent, the reception of the intended message. Attractively displayed messages create a positive image, leaving an impression on the addressee of courtesy, care, and competence² to the work involved.

　　信函，备忘录或者报告的表现形式在很大程度上影响着收件人的接收。有吸引力的版面设置可以构造一个积极的形象，给收件人留下一个礼貌谨慎的印象并且使你的内容很有力。

　　A couple of acceptable formats³ for letters are commonly adopted in current business world, preference of one over another is purely⁴ a matter of personal taste. Despite their apparent differences, they must serve the same purpose: the recipient⁵ should be able to tell - at a glance - when, where, and by whom the letter was written, exactly for whom it is intended, and how its writer should be addressed in reply.

　　信函有两种可接受的格式目前被商界广泛采用，偏爱其中一个则是个人爱好。尽管它们有明显不同，它们的目的是一样的：接收者应该能马上获得时间，地点，和写信人是谁这些信息。尤其对那些特定收件人，一定要注明回信地址。

1 memo   

n.照会，备忘录；便笺；通知书；规章

参考例句：

• Do you want me to send the memo out?您要我把这份备忘录分发出去吗？
• Can you type a memo for me?您能帮我打一份备忘录吗？

2 competence   

n.能力，胜任，称职

参考例句：

• This mess is a poor reflection on his competence.这种混乱情况说明他难当此任。
• These are matters within the competence of the court.这些是法院权限以内的事。

3 formats   

n.（出版物的）版式( format的名词复数 )；[电视]电视节目的总安排（或计划）

参考例句：

• They are producing books in all kinds of different formats. 他们出版各种不同开本的书籍。 来自《简明英汉词典》
• A true GUI includes standard formats for representing text and graphics. 真正的图形用户界面包括表示文字和图形的标准格式。 来自互联网

4 purely   

adv.纯粹地，完全地

参考例句：

• I helped him purely and simply out of friendship.我帮他纯粹是出于友情。
• This disproves the theory that children are purely imitative.这证明认为儿童只会单纯地模仿的理论是站不住脚的。

5 recipient   

a.接受的,感受性强的 n.接受者,感受者,容器

参考例句：

• Please check that you have a valid email certificate for each recipient. 请检查是否对每个接收者都有有效的电子邮件证书。
• Colombia is the biggest U . S aid recipient in Latin America. 哥伦比亚是美国在拉丁美洲最大的援助对象。