商务书信写作的十大注意事项

 　　商业信函有其自身的特点。下面是商务书信写作中的几点注意事项，小心不要在你自己的工作中出现这样的错误哦！

　　1.切忌主客不分或模糊。例子: Deciding to rescind¹ the earlier estimate, our report was updated to include $40,000 for new equipment.应改为 Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We决定呀, 不是report.)

　　2.句子不要零碎。 例子: He decided² not to audit³ the last ten contracts. Because of our previous objections about compliance⁴. 两个句子应该连在一起：He decided not to audit the last ten contracts because of our previous objections about compliance.

　　3.结构对称,令人容易理解。例子: The owner questioned the occupant's lease intentions and the fact that the contract had been altered with ink markings. 应改为: The owner questioned the occupant's lease intentions and ink alterations⁵ of the contract.

　　4.单复数不要搞乱，不然会好刺眼，看着不舒服。例如: An authorized⁶ person must show that they have security clearance⁷. 应改为 Authorized persons must show that they have security clearance.

　　5.动词和主语要呼应。想想这两个句子的分别: 1. This is one of the public-relations functions that is under-budgeted. 2. This is one of the public-relations functions, which are under-budgeted.

　　6.时态和语气不要转换太多。看商务英语(论坛)已经是苦事，不要浪费人家的精力啊。

　　7.标点要准确。例如: He did not make repairs, however, he continued to monitor the equipment. 应改为: He did not make repairs; however, he continued to monitor the equipment.

　　8.选词正确。像affect和effect，operative和operational等等就要弄清楚才好用啦。

　　9.拼字正确。有电脑拼字检查功能后，就更加不能偷懒。

　　10.大小写要注意。除非必要不要整个词都大写，除非要骂人。例如: MUST change to OS immediately. 外国人就觉得不礼貌和喝令人一样。要强调的话，用底线，斜字，粗体就可以了。

1 rescind   

v.废除，取消

参考例句：

• They accepted his advice and rescinded the original plan.他们听从了他的劝告，撤销了原计划。
• Trade Union leaders have demanded the government rescind the price rise.工会领导已经要求政府阻止价格上涨。

2 decided   

adj.决定了的，坚决的；明显的，明确的

参考例句：

• This gave them a decided advantage over their opponents.这使他们比对手具有明显的优势。
• There is a decided difference between British and Chinese way of greeting.英国人和中国人打招呼的方式有很明显的区别。

3 audit   

v.审计；查帐；核对；旁听

参考例句：

• Each year they audit our accounts and certify them as being true and fair.他们每年对我们进行账务审核，以确保其真实无误。
• As usual,the yearly audit will take place in December.跟往常一样，年度审计将在十二月份进行。

4 compliance   

n.顺从；服从；附和；屈从

参考例句：

• I was surprised by his compliance with these terms.我对他竟然依从了这些条件而感到吃惊。
• She gave up the idea in compliance with his desire.她顺从他的愿望而放弃自己的主意。

5 alterations   

n.改动( alteration的名词复数 )；更改；变化；改变

参考例句：

• Any alterations should be written in neatly to the left side. 改动部分应书写清晰，插在正文的左侧。 来自《简明英汉词典》
• Gene mutations are alterations in the DNA code. 基因突变是指DNA 密码的改变。 来自《简明英汉词典》

6 authorized   

a.委任的，许可的

参考例句：

• An administrative order is valid if authorized by a statute.如果一个行政命令得到一个法规的认可那么这个命令就是有效的。

7 clearance   

n.净空；许可(证)；清算；清除，清理

参考例句：

• There was a clearance of only ten centimetres between the two walls.两堵墙之间只有十厘米的空隙。
• The ship sailed as soon as it got clearance. 那艘船一办好离港手续立刻启航了。