英文电子邮件写作技巧

 　　一、文法上

　　1、切忌主客不分或模糊

　　例子: Deciding to rescind¹ the earlier estimate, our report was updated to include $40,000 for new equipment.”

　　应改为：Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We决定呀, 不是report.)

　　2、句子不要凌碎

　　例子: He decided² not to audit³ the last ten contracts. Because of our previous objections about compliance⁴. 应该连在一起.

　　3、结构对称,令人容易理解.

　　例子: The owner questioned the occupant’s lease intentions and the fact that the contract had been altered with ink markings.

　　应改为: The owner questioned the occupant’s lease intentions and ink alterations⁵ of the contract.

　　4.单众数不要搞乱,不然会好刺眼,看不舒服.

　　例如: An authorized⁶ person must show that they have security clearance⁷.

　　5.动词主词要呼应. 想想这两个分别:

　　1）.This is one of the public-relations functions that is underbudgeted.

　　2）. This is one of the public-relations functions, which are underbudgeted.

　　6.时态和语气不要转变太多.看商务英语已经是苦事,不要浪费人家的精力啊.

　　7.标点要准确.

　　例如: He did not make repairs, however, he continued to monitor the equipment.

　　改为: He did not make repairs; however, he continued to monitor the equipment.

　　8.选词正确. 好像affect和effect, operative和operational等等就要弄清楚才好用啦.

　　9.拼字正确. 有电脑拼字检查功能后,就更加不能偷懒.

　　10.大小写要注意.非必要不要整个字都是大写,除非要骂人

　　例如: MUST change to OS immediately. 外国人就觉得不礼貌和喝令人一样. 要强调的话,用底线,斜字,粗体就可以了.

　　二、 写信提示

　　1.人家的名字千万不要错.老一辈的看到名字错就干脆撵去垃圾桶. 同样, 头衔都不要错. 头衔或学位,任择其一吧.以下是一样的: Howard E. Wyatt, D.D.SPhD. Dr. Howard E. Hyatt

　　2.多过一个男人,用Messrs,就是Misters的意思,不过不要跟名字,跟姓就行啦.例如: Messrs. Smith, Wyatt, and Fury 。女人呢? 用Mesdames, Mmes., or Mses. 同样不要跟名字. 例子: Mses. Farb, Lionel, and Gray 。男女一齐呢? 弄清楚称呼就行.例如: Dr. and Mrs. Harold Wright ；Mr. Harold Wright and Dr. Margaret Wright ；Mr. and Mrs. Harvey Adams-Quinn 。

　　3.有人有自己头衔就要跟紧,例如有人有荣誉学位就不喜欢用一般的头衔啊~有时大头不知道对方头衔,干脆用Ms.算了. Ms. Sarah Gray

　　4.地址要低日期至少两行.处名时,职衔短可以一行过,长就下一行吧.例如:

　　Ken⁸ Green, President ／Ken Green ／Vice President of International Operations

　　但这个就显得有点。。。:

　　Ken Green ／Vice President of Unicom China

　　正确应为:

　　Ken Green ／Vice President, Unicom China

　　5.老外的名字有时有Jr. 或 Sr.,之前的逗点是随你喜欢的,以下都是正确,不要笑人:

　　Michael J. Smith, Jr. ／Michael J. Smith Sr.

　　6.外国国名尽量用大写.是为尊重,也方便邮差叔叔.

　　7.地址上的数字直接用阿拉伯数字吧,除了One,例子:

　　127 Ninth Avenue, North

　　127 E. 15 Street

　　5 Park Avenue

　　One Wingren Plaza

　　556 - 91 Street

1 rescind   

v.废除，取消

参考例句：

• They accepted his advice and rescinded the original plan.他们听从了他的劝告，撤销了原计划。
• Trade Union leaders have demanded the government rescind the price rise.工会领导已经要求政府阻止价格上涨。

2 decided   

adj.决定了的，坚决的；明显的，明确的

参考例句：

• This gave them a decided advantage over their opponents.这使他们比对手具有明显的优势。
• There is a decided difference between British and Chinese way of greeting.英国人和中国人打招呼的方式有很明显的区别。

3 audit   

v.审计；查帐；核对；旁听

参考例句：

• Each year they audit our accounts and certify them as being true and fair.他们每年对我们进行账务审核，以确保其真实无误。
• As usual,the yearly audit will take place in December.跟往常一样，年度审计将在十二月份进行。

4 compliance   

n.顺从；服从；附和；屈从

参考例句：

• I was surprised by his compliance with these terms.我对他竟然依从了这些条件而感到吃惊。
• She gave up the idea in compliance with his desire.她顺从他的愿望而放弃自己的主意。

5 alterations   

n.改动( alteration的名词复数 )；更改；变化；改变

参考例句：

• Any alterations should be written in neatly to the left side. 改动部分应书写清晰，插在正文的左侧。 来自《简明英汉词典》
• Gene mutations are alterations in the DNA code. 基因突变是指DNA 密码的改变。 来自《简明英汉词典》

6 authorized   

a.委任的，许可的

参考例句：

• An administrative order is valid if authorized by a statute.如果一个行政命令得到一个法规的认可那么这个命令就是有效的。

7 clearance   

n.净空；许可(证)；清算；清除，清理

参考例句：

• There was a clearance of only ten centimetres between the two walls.两堵墙之间只有十厘米的空隙。
• The ship sailed as soon as it got clearance. 那艘船一办好离港手续立刻启航了。

8 ken   

n.视野，知识领域

参考例句：

• Such things are beyond my ken.我可不懂这些事。
• Abstract words are beyond the ken of children.抽象的言辞超出小孩所理解的范围.