面试英语辅导 ：正确使用办公邮箱

 　Smart email use is all about common sense.

　　By Eric Wilinski

　　Just because e-mail is an everyday part of life in the office doesn't mean it's something you don't have to think carefully about. Sending or receiving ill-conceived or improper¹ email via your work account can lead to everything from embarrassment² to disciplinary action.

　　Or both. Consider the case of one London couple, which last year had their private email correspondence forwarded around the world after the young man involved forwarded a sexually revealing email from the young woman to some pals³ at work. In addition to the resulting ignominy both suffered, the young man involved became the subject of an investigation⁴ by his law firm.

　　Of course, your email gaffes⁵ are most likely not going to turn you into a global laughingstock. But office email, when used improperly⁶, can undermine your efforts to get ahead in your career. Following are some tips to help you use email to your advantage rather than detriment⁷.

　　Keep it short and sweet. Email is not a form of communication that lends itself to long missives. If you do send a long e-mail-if you send a product description to a potential client, for instance, or if you send a clarification of departmental policy to your colleagues - make sure you go over the details in person as well as in your email, since relying on your email to communicate all the details often fails. And use paragraphs-readers have a much easier time deciphering longer emails that impart information in discreet⁸, readable chunks⁹ than in endless-seeming blocks of text.

　　Avoid discussing sensitive information. Despite the seeming harmlessness of email, it is not really private; just ask the London couple mentioned above. It's way too simple for the recipient¹⁰ of your email to forward it to others. And remember that your company can access any email going into or out of your account. Rule number one for emailing sensitive information: Assume that any email you send will be read by people other than its intended recipients¹¹.

　　Another reason to avoid including sensitive information in e-mail is that you might change your mind about whether you want to let that information be known. Michael Eisner, for instance, once sent financial information about Disney to journalists without realizing it had not yet been publicly released. Rule number two for emailing sensitive information: Think before you hit "send."

　　Know when to use email, and when to have a discussion in person or over the phone. These days people like to use email for all kinds of purposes for which it is usually not ideal. If you want to brainstorm¹², or to manage or critique others, it's usually best to do so in person - or, failing that, over the phone.

　　There are a number of reasons for this. For one thing, email does not communicate unspoken nuances the way personal communication does. For another, people are often not as "present" when they read email as they are in a real-time meeting. Think about it: How many times have you thought you communicated something perfectly clearly via email, only to have to go over it all again later in person

1 improper   

adj.不适当的，不合适的，不正确的，不合礼仪的

参考例句：

• Short trousers are improper at a dance.舞会上穿短裤不成体统。
• Laughing and joking are improper at a funeral.葬礼时大笑和开玩笑是不合适的。

2 embarrassment   

n.尴尬；使人为难的人(事物)；障碍；窘迫

参考例句：

• She could have died away with embarrassment.她窘迫得要死。
• Coughing at a concert can be a real embarrassment.在音乐会上咳嗽真会使人难堪。

3 pals   

n.朋友( pal的名词复数 )；老兄；小子；（对男子的不友好的称呼）家伙

参考例句：

• We've been pals for years. 我们是多年的哥们儿了。
• CD 8 positive cells remarkably increased in PALS and RP(P CD8+细胞在再生脾PALS和RP内均明显增加(P 来自互联网

4 investigation   

n.调查，调查研究

参考例句：

• In an investigation,a new fact became known, which told against him.在调查中新发现了一件对他不利的事实。
• He drew the conclusion by building on his own investigation.他根据自己的调查研究作出结论。

5 gaffes   

n.失礼，出丑( gaffe的名词复数 )

参考例句：

• The presidential candidate made three mistakes, or gaffes, during his speech. 校长候选人在演讲中出了三次错，或失态。 来自超越目标英语 第4册
• When the microphones were on, gaffes gushed from his lips. 而当电话响起，他却口无遮拦，屡屡失言。 来自互联网

6 improperly   

不正确地，不适当地

参考例句：

• Of course it was acting improperly. 这样做就是不对嘛！
• He is trying to improperly influence a witness. 他在试图误导证人。

7 detriment   

n.损害；损害物，造成损害的根源

参考例句：

• Smoking is a detriment to one's health.吸烟危害健康。
• His lack of education is a serious detriment to his career.他的未受教育对他的事业是一种严重的妨碍。

8 discreet   

adj.(言行)谨慎的；慎重的；有判断力的

参考例句：

• He is very discreet in giving his opinions.发表意见他十分慎重。
• It wasn't discreet of you to ring me up at the office.你打电话到我办公室真是太鲁莽了。

9 chunks   

厚厚的一块( chunk的名词复数 )； （某物）相当大的数量或部分

参考例句：

• a tin of pineapple chunks 一罐菠萝块
• Those chunks of meat are rather large—could you chop them up a bIt'smaller? 这些肉块相当大，还能再切小一点吗？

10 recipient   

a.接受的,感受性强的 n.接受者,感受者,容器

参考例句：

• Please check that you have a valid email certificate for each recipient. 请检查是否对每个接收者都有有效的电子邮件证书。
• Colombia is the biggest U . S aid recipient in Latin America. 哥伦比亚是美国在拉丁美洲最大的援助对象。

11 recipients   

adj.接受的；受领的；容纳的；愿意接受的n.收件人；接受者；受领者；接受器

参考例句：

• The recipients of the prizes had their names printed in the paper. 获奖者的姓名登在报上。 来自《简明英汉词典》
• The recipients of prizes had their names printed in the paper. 获奖者名单登在报上。 来自《现代英汉综合大词典》

12 brainstorm   

vi.动脑筋，出主意，想办法，献计，献策

参考例句：

• The women meet twice a month to brainstorm and set business goals for each other.她们每个月聚会两次，在一起出谋献策，为各自制定生意目标。
• We can brainstorm a list of the most influential individuals in the company.我们可以集体讨论，列出该公司中最有影响的人员的名单。