E-mail电子邮件

 E-mail
     电子邮件 
     E-mail, the short form for electronic mail, is one of the popularly used functions in Internet. It is the modernest communication service which can send a message to any person in the world who has an email address within a short time (i.e. from a few seconds to a few minutes).
     E-mail message can be same as a letter or can include sound and pictures as well. It has more contents and carries more information than a letter does.
     Everyone who enters the Internet will have an email address. The typical form of the address is: abc @ xyz. The letters before @ represent the user's codes and the letters after @ represent the name of the service device which provide the user with service,  E-mail has the following long points:

     (1) It can be communicated as fast as international phone call and fax.
     (2) It is cheaper than an international phone call and fax.
     (3) The message can be sent easily.
     (4) It is a 24-hour service and the message can be received unattended.

     The following points are important when using E-mail for business communication:

     1. to be brief, clear and to the point
     2. to provide major subject so that the recipient² can understand your intention
     3. to ask questions directly
     4. to provide information completely
     5. to use the words that should be correct, polite, simple, common and to avoid mistakes of grammar, punctuation³ marks and spelling etc.

     The whole message should have no any mistakes. The concrete content depends on the needs of business and the level of foreign languages. Below is the example of getting contact with a foreign company to sell the products:

     Example:

     Send an E-mail to Singapore Oil Equipment Supply Company for selling drill bits by using the program of IE, the E-mail box address is: [email protected]. The E-mail message can be written as follows:

Dear Sir:

     We can provide you our exclusive products 8-1/2" ROCK drill bits at US $800 per set, which can be 20% less for an order of more 100 sets. The drill bit consists of 3 components⁴: bit body, bearing and cone⁵.

     Your earliest reply will be highly appreciated.

     Yours sincerely,

     Emily·Zhu
     Manager, Sales Department

     Compose [(Directories)|(Egreetings)]

     Insert Address Attachments⁶ Add Stationery⁷

     To: [email protected]
     Subject: Sell Drill Bits
     Cc: ____ Bcc: ____

     [√] Save Outgoing Message

     Check Spelling Dictionary Thesaurus send save Draft Cancel

Dear Sir,

     We can provide you our exclusive product 8-1/2" ROCK drill bits at US $800 per set, which can be 20% less for an order of more 100 sets. The drill bit consists of 3 components: bit body, bearing and cone.

     Your earliest reply will be highly appreciated.

     Yours sincerely,

     Emily Zhu

     Manager, Sales Department

     Compose Addresses Folders⁸ Options

     When you type "Sell Drill Bits" in the (Subject) box, it means the subject of your E-mail is selling drill bits. Your message is being sent out simply by click the (send) button. (if the recipient is interested in your E-mail he will read the message and reply you.)

     Exercises

1. Translate the following letter into English and then convert it into a telex⁹ message:

××公司：
     第×号合同项下有关×货的第×、×、×号三份信用证已收到，来证中一些内容与合同有关规定不符：①合同规定按净价成交，并无佣金及折扣，而第×号信用证内却列有佣金5%；②合同规定以即期信用证付款，而上述三份来证全为远期。我公司于×月×日特函通知改证，而你公司迄今未予办理。由于你公司不遵守合同规定又不按照我公司要求修改信用证，致使我公司无法履行装运。
     目前×货订单踊跃，供应十分紧张，且各品种现行价格已超过原合同价格很多，除非你公司同意按下列现行价格订购，并立即按下列现行价格及合同规定之价格条件及付款条件修改上述信用证，同时将各证最迟装运期及有效期分别展至3月30日和4月15日，否则我公司不能装运。后果由你公司负责。
     各品种现行价格如下：（略）

     ××进出口公司

2. Translate the following telex messages into Chinese:

     (1) YOURS 26 OFFER SUBJECT REPLY IMMEDIATELY COMMODITY C514 200 M/TONS RMB ￥1950 CIF ROTTERDAM IRREVOCABLE SIGHT LC PROMPT SHIPMENT.
     (2) YC2 COMMODITY C514 QUANTITY INCREASED TO 300 M/TONS N KEPT OPEN TILL 15/7 PLS NEGOTIATE N REPLY SOONEST IF POSSIBLE.
     (3) INTRSTD 20MT OLIVEOIL PROMPT SHIPT PLS QUOTE.
     (4) V SAW UR AD IN CHINA DAILY. PLS SEND CATALOG PRICE LIST TOYS MECHANICAL ELECTRONIC N BST TERMS CNDTNS. OR REF BANK OF ENGLAND LDN. OR NAME N ADD. AWAIT IMM REPLY. RGS.
     (5) RE: COTTON BATH TOWELS
     PLS RFR TO OUR ORDR NO.10112 PLCD WIZ U THRU US BY OUR CLIENTS, M/S ISSARDAS CO LTD OF LAGOS, AS ACPTD UNDR UR S/C NO.854031. FYI ZS ORDR WZ CNFMD AT RMB 40.40 PR DZ CFR LAGOS. BUT V RGRT OUR BNKRS R NOT PRPRD TO OPN L/C UNLESS GDS R INSURD IN CHINA, OR COVRD IN LND THRU PEOPLE'S INS CO FR CIF VL PLUS 50%. THE PT IN EXCESS OF 110%, CIF VL PLUS 10%, IS TO CVR IMP¹ DUTY RISK N PREMIUM¹⁰ IS TOB CHARGD EXTRA ON UR INV, V HV APPLIED¹¹ OUR BNKRS FR ESTBLSHMT OF L/C IYF BY FAX FR RMB 40,400.00 PLUS INS PREMIUM, WCH REMNS VALID¹² TIL APR 30,1993.
 

1 imp   

n.顽童

参考例句：

• What a little imp you are!你这个淘气包！
• There's a little imp always running with him.他总有一个小鬼跟着。

2 recipient   

a.接受的,感受性强的 n.接受者,感受者,容器

参考例句：

• Please check that you have a valid email certificate for each recipient. 请检查是否对每个接收者都有有效的电子邮件证书。
• Colombia is the biggest U . S aid recipient in Latin America. 哥伦比亚是美国在拉丁美洲最大的援助对象。

3 punctuation   

n.标点符号，标点法

参考例句：

• My son's punctuation is terrible.我儿子的标点符号很糟糕。
• A piece of writing without any punctuation is difficult to understand.一篇没有任何标点符号的文章是很难懂的。

4 components   

（机器、设备等的）构成要素，零件，成分； 成分( component的名词复数 )； [物理化学]组分； [数学]分量； （混合物的）组成部分

参考例句：

• the components of a machine 机器部件
• Our chemistry teacher often reduces a compound to its components in lab. 在实验室中化学老师常把化合物分解为各种成分。

5 cone   

n.圆锥体，圆锥形东西，球果

参考例句：

• Saw-dust piled up in a great cone.锯屑堆积如山。
• The police have sectioned off part of the road with traffic cone.警察用锥形路标把部分路面分隔开来。

6 attachments   

n.（用电子邮件发送的）附件( attachment的名词复数 )；附着；连接；附属物

参考例句：

• The vacuum cleaner has four different attachments. 吸尘器有四个不同的附件。
• It's an electric drill with a range of different attachments. 这是一个带有各种配件的电钻。

7 stationery   

n.文具；(配套的)信笺信封

参考例句：

• She works in the stationery department of a big store.她在一家大商店的文具部工作。
• There was something very comfortable in having plenty of stationery.文具一多，心里自会觉得踏实。

8 folders   

n.文件夹( folder的名词复数 )；纸夹；（某些计算机系统中的）文件夹；页面叠

参考例句：

• Encrypt and compress individual files and folders. The program is compact, efficient and user friendly. 加密和压缩的个人档案和folders.the计划是紧凑，高效和用户友好。 来自互联网
• By insertion of photocopies,all folders can be maintained complete with little extra effort. 插入它的复制本，不费多大力量就能使所有文件夹保持完整。 来自辞典例句

9 telex   

n.用户电报，直通专用电传

参考例句：

• I shall send you the information by telex.我将用电传把这一信息给你传来。
• He rushed in with an urgent telex from Hong Kong.他手里拿着一份香港发来的紧急电传冲了进来。

10 premium   

n.加付款；赠品；adj.高级的；售价高的

参考例句：

• You have to pay a premium for express delivery.寄快递你得付额外费用。
• Fresh water was at a premium after the reservoir was contaminated.在水库被污染之后，清水便因稀而贵了。

11 applied   

adj.应用的；v.应用，适用

参考例句：

• She plans to take a course in applied linguistics.她打算学习应用语言学课程。
• This cream is best applied to the face at night.这种乳霜最好晚上擦脸用。

12 valid   

adj.有确实根据的；有效的；正当的，合法的

参考例句：

• His claim to own the house is valid.他主张对此屋的所有权有效。
• Do you have valid reasons for your absence?你的缺席有正当理由吗？